RESOURCES & TOOLS I LOVE
Below are some of my favorite apps that I have personally used. Apps with a * next to them are currently part of my workflow.
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Many of these apps are available on the Setapp. It's a $10/mo subscription service that gives you access to over 100 apps and tools, including Note Plan 3, Dropzone, Cleanshot X, Craft, and many more. If you try a few of these, it may be worth using the 7-day free trial to get full access to the apps and decide if it’s cheaper.
📍 Apps for Productivity
Finding the proper app to fit into your workflow can be challenging. The first step is to compare some apps and identify the most essential features for your daily life. While some apps work as an all-in-one planning system, I've found it best to split apps into a few different categories and use the app that best fits your needs: Planning (calendar & tasks), Notes, and Boosts.
Planning
Apps that help you manage tasks and your schedule.
ToDoist *
A simple task manager that uses natural language and works on all devices. This integrates to MANY other apps (including some on this list) and is a great start if you're new to digital planning.
Asana
Perfect for project management, working in teams, digital marketers, and freelancers alike. The free version is a great option for planning large projects, and the upgraded accounts are suitable for small and large businesses.
Sunsama *
A task manager and a daily planner that connects to Jira, Asana, Click Up, Notion, ToDoist, email, calendar, and other apps to help you plan your day with a view of ALL your life in one beautiful dashboard. I highly recommend this.
G Cal *
Google's calendar app will always remain my favorite of the Google Suite. It's so simple to use, customizable, integrates with everything, and works on all devices. you can use it with Google tasks and reminders if you want only one app.
TickTick
TickTick works across ALL devices and within email platforms. It integrates with Siri and is a super simple and clean interface. It's super customizable with habit, time, and task-tracking features.
Cron *
An app that allows you to connect all your calendars into one native app. It's built for collaboration, making it super quick and easy to start and enter meetings, and is available for scheduling. It's the only calendar app I use now, and I love it.
Notes
Apps for taking notes, building a second brain, and journaling
Notion *
It's probably the most popular note app and incredibly flexible. There are many videos, templates, and resources to help you learn to use it. However, it can be a bit too feature-heavy and distracting for some. I use it for projects, notes, tasks, and even this website.
Obsidian
Obsidian is for you if you don't want your files on some server somewhere. It is equally as flexible as a notion, but it does has a bit more of a learning curve. This is perfect if you value privacy and have a basic understanding of coding.
Mem
If you primarily use notes for meetings and work, Mem.ai is a great choice. Notes can be easily searched, shared, and generated based on calendar events. AI helps you find what you need after the "mem" is made.
Reflect
If you like Obsidian but want something a little cleaner and simple, this is it. It has web, desktop and phone apps available.
RemNote
Built with students in mind, you can organize files with folders, tags and references. Turn anything into a flashcard to help you study and share your notes with a public URL in a few clicks. It's super easy to get started.
Evernote
Ol' reliable, this app has been around the longest. It's got a huge user base and is easy to learn and use on the go. It's great for someone who works with documents and PDFs often.
Boosts
Simple apps that upgrade your workflow on your computer.
Raycast *
Raycast is a launcher app on steroids. It lets you complete tasks, calculate, share common links, access clipboard history, and make almost everything you do faster. Its uses are endless, and it's hard to explain how helpful it is without trying it. For PC users, use Key Pirinha as an alternative.
Cleanshot X *
Screen capture, recording, scrolling capture, editing, and customization for every screenshot setting you could want. If you ever share photos of your screen, this app makes it easier and faster to do so. For PC users, try ShareX as an alternative.
Tella *
A screen recorder, content creation tool, and editor rolled into one. I use this app to create tutorials, make how-to videos, and create short-form content for TikTok and Instagram; it's affordable and the best tool on the market, in my opinion.
Arc Browser *
Arc is built on Chromium, so all your bookmarks, extensions, and apps will still work, but this browser is built for humans and is incredibly designed. It’s free and you need to try it.
Dropzone *
Move, copy, share, shrink, airdrop, upload, and shorten images, URLs, and files with one tiny icon on your menu bar. It's the easiest and fastest way to edit and manage files. Everyone could benefit from this app; the free version alone is incredible. PC users, try Unclutter.
Superhuman *
It's an expensive ($30/mo) but elite email manager. I wrote an entire blog post about why I love it and how it’s different from other apps you’ve used before. If you spend more than an hour daily on email, this will be well worth the investment.
✨ Apps to make life easier
Sometimes, an app is only necessary for a specific job or task. These are a few apps I use regularly that make my workflows run a little smoother.
Online Business
Apps that help me run this website and all aspects of my business.
ToDoist *
A simple task manager that uses natural language and works on all devices. This integrates to MANY other apps (including some on this list) and is a great start if you're new to digital planning.
Asana
Perfect for project management, working in teams, digital marketers, and freelancers alike. The free version is a great option for planning large projects, and the upgraded accounts are suitable for small and large businesses.
Sunsama *
A task manager and a daily planner that connects to Jira, Asana, Click Up, Notion, ToDoist, email, calendar, and other apps to help you plan your day with a view of ALL your life in one beautiful dashboard. I highly recommend this.
G Cal *
Google's calendar app will always remain my favorite of the Google Suite. It's so simple to use, customizable, integrates with everything, and works on all devices. you can use it with Google tasks and reminders if you want only one app.
TickTick
TickTick works across ALL devices and within email platforms. It integrates with Siri and is a super simple and clean interface. It's super customizable with habit, time, and task-tracking features.
Cron *
An app that allows you to connect all your calendars into one native app. It's built for collaboration, making it super quick and easy to start and enter meetings, and is available for scheduling. It's the only calendar app I use now, and I love it.
AI Tools
Robots can do some things really well. These are the AI apps I use to automate
ToDoist *
A simple task manager that uses natural language and works on all devices. This integrates to MANY other apps (including some on this list) and is a great start if you're new to digital planning.
Sunsama *
A task manager and a daily planner that connects to Jira, Asana, Click Up, Notion, ToDoist, email, calendar, and other apps to help you plan your day with a view of ALL your life in one beautiful dashboard. I highly recommend this.
TickTick
TickTick works across ALL devices and within email platforms. It integrates with Siri and is a super simple and clean interface. It's super customizable with habit, time, and task-tracking features.
📊 Goal Setting Resources
Planning, managing, and making your goals a reality takes intentionality, and having the right tools for the job can make all the difference. Below is a list of goal-setting apps, software, and physical products I've used and loved. Whether you're looking for new year resolutions or a kick of motivation, these can help get the ball rolling.
Planners
Physical goodies that guide you toward setting and planning your goals.
Powersheets *
The PowerSheet workbook from Cultivate What Matters has been a staple for me for over six years. It's beautifully designed, well-made, and thoughtfully written. The Cultivate What Matters team has a ton of free resources and some other excellent products as well, so check them out if you're looking for a guided journal to hit those goals.
Do Work Journal *
This notebook from Baronfig is a guided journal to help you focus on 12-week goals. Its thoughtful and clean design makes it a joy to use, and the paper quality is incredible. I've worked my way through a handful of these. While it's great for your desk at work, it is also an excellent choice for content creation, project management, or fitness goals. Baronfig has a beautiful collection of guided journals, so check out their other options.
Finisher’s Journal
My go-to for scheduling social media posts and video content. You can access all your files in a library, add team members, schedule months in advance, and use link-in-bios, and it's SO affordable.
✉️ Other incredible tools
From my favorite newsletters to products I use everyday, this is my collection of miscellaneous essentials.
Newsletters
News and content that’s worth subscribing to.
The Pour Over *
Your politically neutral, Christ-first, news source. The biggest news of the day, summarized in a way you'll actually understand and enjoy, paired with brief Christian perspectives. It’s a great newsletter to keep up on current events without the feeling of dread and hopelessness that is so often paired with the news.
Morning Brew *
My second favorite newsletter is the Morning Brew. It’s a great recap of the daily news paired with some games and fun. This one paired with The Pour Over have become my go-to news sources. They are politically neutral and do a great job of keeping things real without the doom and gloom. I start every morning with the daily read.
Press Publish *
Colin and Samir’s creator newsletter is one of my favorite ways to keep updated on the creator economy. The creator economy is expected to become a $2 Trillion market by 2026, and being a small part of that is exciting. The Press Publish newsletter has great tips, interviews and insight on this ever-shifting market and helps me create better content.
Notion
Free and paid templates in for your Notion workspace